Girl Scouts of Greater Chicago and Northwest Indiana
The council’s fund development department works
with board members, individuals, alumnae, volunteers, family
foundations, corporations, foundations, government entities,
organizations and United Way partners to raise funds and awareness for
Girl Scouts locally.
Funding sources include, but are not limited to, Family Partnership
gifts, public and private gifts and grants, United Way allocations,
product program revenue and program fees. Council funding provides
council-wide programs, training, support, facilities, maintenance and
efficiently run Girl Scout activities.
GSGCNWI is a non-profit entity recognized by the IRS as a tax-exempt
charitable organization. As a charitable organization, our council can
accept tax-deductible donations made to the council and provide donors
with the necessary donor acknowledgment.
While a troop is a part of the council, a troop or service unit
does not qualify as a non-profit organization with a unique
charitable identification number.
Troop dues are a main source of income for the
troop treasury. Each troop sets its own timeline for collection based
on its needs and plans for the year. Earnings from the Girl Scout
Cookie and fall product programs, as well as troop money-earning
activities, help the treasury grow.
Money belongs to the troop as a whole; it is not distributed to
individual girls. Money is held in a troop bank account. Troop money
supports activities planned by Girl Scouts in partnership with trained
adult leaders. The money is often used for service project materials,
field trips, badge work, craft supplies, and recognition.
Troop and Service Unit Procedures
Solicited Cash Contributions: Per GSUSA’s Blue Book of Basic
Documents, girl members may not engage in any direct solicitation
for money. Adult members in their Girl Scout capacities may not
solicit financial contributions for purposes other than Girl
Scouting. Adults may engage in combined fundraising efforts
authorized by the Girl Scout council and in which the local council
is a beneficiary.
Unsolicited Cash Contributions: When a troop, group or
service unit receives an unsolicited cash contribution, the gift
should be directed to the council for deposit and acknowledgment. In
a given membership year, GSGCNWI will return 100% of all gifts
directed to a troop, up to a maximum of $100 per girl member. In a
given membership year, GSGCNWI will return 100% of all gifts
directed to a service unit, up to $1,000. Gifts beyond these
maximums will be handled on a case-by-case basis with the individual
Solicited In-Kind Contributions: If a troop, group or service
unit is intending to solicit an in-kind donation with an estimated
value of $500 or more, they must secure approval from the council
prior to soliciting the contribution. Please contact our fund
development department at 312-912-6345 or by sending an email to firstname.lastname@example.org.
Matching Contributions Based on Volunteer Hours: GSGCNWI will
return 100% of the matching volunteer hour donation to the
designated troop and/or service unit.
To ensure appropriate distribution and acknowledgement of
contributions directed to a troop or service unit, check memo lines
and descriptive information must include "Disburse to Troop [XYZ]
or SU [XYZ]." Once the funds are verified as received, a request
will be made for the appropriate funds be disbursed to the troop leader.
Please allow up to four weeks of processing time after council
receives the funds and the request is submitted. Note that many
companies do not distribute funds immediately and can take up to three
months to send the funds to council.
Please contact the GSGCNWI fund development at 312-912-6345 or by email if
you or someone you know plans to participate, or has participated, in
an employee-hour matching program or is expecting unsolicited cash
contributions. Additional troop and/or service unit funding issues,
specific to our council, will be handled on an individual basis.