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Resources for Cookie Volunteers

The following information of how to participate in our cookie program was written on the hope life would be back to "normal" when booth season arrives. Please follow GCNWI COVID guidelines. 

Update Jan. 13, 2021:  Exciting news! Girl Scouts in our council will be able to sell cookies through GrubHub during booth season! More details will be announced very soon about booths, GrubHub, and revised COVID guidelines for troop meetings. Stay tuned!

Loop Site

Loop days will only take place if it is safe to do so (per COVID guidelines at the time).  Girl Scouts are prepared, and we remain hopeful that these three exciting days can take place for our girls and our supporters in the Chicago Loop.

In anticipation of being able to host Cookie Booths in February/March/April, we needed to start to work on it months ago!  It would be remiss of us to wait to see COVID guidelines in February and then try to secure booth locations. It is much better for us to “be prepared” rather than not to have even started. We are already setting up booth locations and a big shout-out to Volunteers in SUs and Troops who are right there with us in hopes that when booth dates come around, that they can happen safely.  If they cannot, then the booth sites will be reworked or cancelled.

Loop Site Guidelines

Loop Site Commitment Form
Form open January 2 thru January 4

Key Dates
 December 14: Girls begin sending emails and taking orders using Digital Cookie.
 January 1: Girls begin taking orders using their Order Card.
January 9: Cookie Rally
January 10: eBudde signups for GCNWI Cookie Booths begin.
January 20: Digital Cookie girl delivered sales ends at 11:59 p.m. CST.
January 20: Submit troop initial order and initial reward order due in eBudde at 11:59 p.m. CST.
January 25: Keep girls motivated to meet their individual goal and the troop goal!
February 5 – 7, 10-14: Cookie Delivery (Initial Cookie Order Pick-up)
February 8: Cookie Cupboards open for additional cookie pick up
February 8: Goal Getter program begins
February 12: Cookie Booths Sales Weekend begins
February 19 – 21: National Girl Scout Cookie Weekend
February 24: ACH Adjustment Form due
February 26: 1st ACH Sweep (50% of initial order due)
March 21: Digital Cookie closes for all orders at 11:59 p.m. CST.
March 22: Cookie program, including Goal Getter ends; Gathering Place cookie cupboards close.
March 22: ACH adjustment and individual collection (IC) forms due; last day to enter troop cookie transfers
March 23: Submit troop/girl final reward orders in eBudde; last day to opt out of rewards
May/June: Final rewards delivery begins to Service Units
Service Unit Cookie Manager Resources
Troop Leader Resources
Troop Leader Resources

Troop Cookie Manager Training [Video]
Troop Cookie Manager Training [PDF]
Troop Cookie Manager Guide [PDF]
Girl Permission Form [PDF]

Troop Rewards

Troop Initial Rewards
Troops with a per girl average (PGA selling as indicated on the sales report in eBudde™) of at least 125+ packages at the end of Initial Order period (January 20) will receive a “Fashion Beanie.” Plus, troops with a per girl average of 125+ packages at the end of Initial Order period will receive a Padfolio for the troop cookie manager (one per troop).

Troop Final Sales Reward
Troops with a per girl average (PGA selling as indicated on the sales report in eBudde™) of at least 140+ packages at the end of the program will receive a “Fleece Bag.” Plus, troops with a per girl average of 180+ packages will receive a “Cool Fabric Bandana” and “Fashion T-shirt,” size required. Troops with a per girl average of 180+ packages at the end of the program will receive a “Cool Fabric Bandana” and T-shirt for the troop cookie manager (two per troop).

Troop Proceeds
Troops will earn $0.90 cents per package sold.

As a reminder, Daisies and Brownies receive $0.90 and rewards; Juniors, Cadettes, Seniors and

Ambassadors are offered a proceed option - $0.90 per package and rewards, or $1 per package and no rewards except for initial, digital, GOC and troop rewards plus patches.

Opting out of rewards must happen prior to March 23; once final rewards are submitted, the  proceed plan cannot be changed.

ACH

Finances will be handled through Automated Clearing House (ACH) withdrawals. Troop should make deposits into their troop bank account and the council will withdraw the troop cookie balance due.

Troops must complete an ACH form each membership year.

Booth Resources

Virtual Cookie Booths

Virtual Booths - hosted on social media - give girls a way to achieve their goals and help others in the community from the comfort of their own home. In fact, girls may find this as a new and innovative way to manage their cookie business and stay connected to their customers virtually.

Virtual Cookie Booth Guide

When in-person booths happen, safety will always be the number one priority. Keep girls and cookie customers safe and socially distanced with easy to read signage and booth posters.

Social Distance Signage

Check out the other great resources for a successful Cookie Booth!

Menuboard

Menuboard Poster

Cookie Allergen Chart

Booth Sale Guidelines (coming soon)

Social Distance Signs

Booth | Floor

Stop Signs

Table Tent

Thank You Reorder Form

Drive-Thru Cookie Booths

Customers love being able to purchase Girl Scout cookies while on the go. A Drive-Thru Cookie Booth is a great way for troops to offer convenience, distance and a quick cookie transaction experience for those cookie fans. Be sure to check out the Help Center in eBudde for tons of downloadable signs and resources or check out LBB's We've Got This Toolkit!

Drive-Thru Tip Sheet

Drive-Thru Arrow Signs

Clover

GSGCNWI Clover Go option allows troops to accept credit cards at booth sites with no cost to troops. Card payments are processed through the Clover Go app, downloaded to your phone or tablet. Card readers are not required, but you may use a Clover card reader along with the app.

Onboarding Registration - NOTE: This is currently unavailable. 

Clover Go Training for Troop Administrators [PDF]

Clover Go Setup, FAQs and Tips for Troops [PDF]

Clover App Inventory [PDF]

Cookie Chat

Every Wednesday at noon or at 6 p.m.

Join the GCNWI Product Program Team for a 1-hour open discussion on different topics each week. Ask the questions you have and get them answered by the Product Program Team. We’re here to help!

Register today and join the team to talk about all things cookie.

Save the Dates! Different topics each week!

December 9, 16

January 6, 13, 20, 27

February 3, 10, 17, 24

March 3, 10, 17, 24

Digital Cookie
Digital Cookie Overview

Digital Cookie Overview [Video]
Digital Cookie Overview [PDF]

How to Get Listed on our Cookie Pop-up Shop Map

Want your troop listed on our cookie map?  Watch this video to learn how to create a Digital Cookie link for your troop, then fill out this form.

Tips

Troop Dashboard

Troop Direct Shipped Link

Troop Leader Order Received – Delivery/Shipped

Troop Link Enabling Delivery

Other Program Materials
Virtual Cookie Program Resources

Click here for Zoom Backgrounds »

Pins and Badges
eBudde Overview

Little Brownie’s eBudde cookie system puts powerful and fun tools right at your fingertips! Several convenient apps are now available to support you during your Cookie Program this season, including the Troop App Plus. For more details on any of Little Brownies resources, check out littlebrownie.com.

eBudde Overview

First time troop leader? First time Service Unit Cookie Manager? Or simply need a refresher? Learn how to manage the cookie program with eBudde. eBudde is the online management tool that troops use to manage their cookie program. This 1-hour session will provide an overview of how to navigate through the system.

eBudde Overview [Video] 

eBudde Troop App


eBudde has gone mobile with their eBudde Troop App! It’s a must-have resource for Girl Scout Cookie Program® volunteers — at every phase of the Girl Scout Cookie Season. From a single dashboard, get the info you need, on the go! View girls, place orders, sign up for cookie booths, place a pending cupboard order, and so much more. Be sure to check out the app to successfully manage your troop's Cookie Program while on the go.

Learn more about the eBudde App

Click the links below to download the app. 


2021 Cookie Season Updates

Updated Jan. 8, 2021

Initial Order Period Ends Soon
  • Enter initial orders into eBudde by 11:59 p.m. CT on Wednesday, Jan. 20. After Jan. 20, girls can continue to take orders via Digital Cookie and customers will have the option to have them shipped or donated. 
  • Starting February 8, girls can get customer orders fulfilled through the Goal Getter Program and porch drop those orders to their customers. More info on the Goal Getter process will be announced soon!

Don't forget about these important cookie program dates!

Weekly Cookie Chats
Cookie Booth Sign-ups Starting Soon

Please Note: We hope to run cookie booths as planned, but due to the ever-changing nature of COVID restrictions booths are subject to change. 

2021 Virtual Cookie Rally
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Facts about What We Stand For:
During Girl Scout Cookie season, our most visible time of year, people sometimes perpetuate rumors or false information about what Girl Scouting stands for as an organization in order to secure media coverage of their own platform issues or because they simply do not know the facts.

To ensure our members and their families can confirm that Girl Scouting does NOT have a relationship with Planned Parenthood and does NOT take a position on abortion or birth control, we are providing you with a fact sheet that explains this in writing. We encourage adults who are supporting girls during the cookie program to print out this fact sheet and carry it with them in order to provide accurate, factual information about our position on several divisive social issues.