For Cookie Volunteers — Girl Scouts of Greater Chicago and Northwest Indiana
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Resources for Cookie Volunteers

Cookie Season Reboot

GUIDELINES | CURBSIDE PICKUP | ADDITIONAL RESOURCES

As promised, we are rebooting (reopening) the two weeks of our cookie program that COVID-19 prevented our girls from finishing in March.

Cookie booths can be hosted July 13-25, 2020.

If you, your co-leaders, the girls and their parents are ready to get out to a booth site, all safety precautions must be followed.

All Girl Scouts and volunteers are expected to follow the guidelines below when participating in these efforts to close out our 2020 cookie program.

Updated Booth Guidelines

Basics
  • All parents and guardians must approve if their child goes to a cookie booth.  
  • Girls should wear Girl Scout apparel or display their Girl Scout pins.
  • You must remain at your booth site the entire duration of the hours you signed up for, or until you sell out of cookies.
  • Arrive no more than 10 minutes before your scheduled time. The troop before you is scheduled until the end of their time slot. You cannot sell cookies before the beginning of your time slot. Manage the transition with the previous troop smoothly, keeping social distancing in the forefront.
  • If the troop following you has not shown up, you may continue to sell until they arrive.
  • Consider donating a box of cookies as a courtesy to the business that agreed to host your booth.
  • At the end of your shift, quietly pack up all items, clean up, take all your trash with you, and leave the area cleaner than you found it.
  • If you are the last booth slot, please leave on time.
  • If you must cancel, contact Conchetta Jones at 708-658-2331.
What to Bring to Your Booth
  • Table, chairs if needed/allowed by the store that gave you permission to sell.
  • Popular Girl Scout cookie varieties (i.e. Thin Mints, Samoas) are a MUST!  Take advantage of the cookie swap opportunities that will be happening beginning July 13, 2020.
  • Cash box/bag with enough cash to make change
  • Card reader
  • PPE includes hand sanitizer, masks for all, gloves if desired.  Keep social distancing in mind.
  • Posters (large enough for passers-by to see from a distance.) Anyone holding a poster should be with/near an adult and should not be on the street or curbside.  Safety first.
  • Pop-up tent optional. (The tent should attract people…large lettered posters on the tent would be a plus!)
Safety Precautions
  • Social distancing is required.
  • Create a boundary in front of table to maintain social distancing from customers.
  • Do not hand out samples at your booth.
  • Girls/adults should eat and drink away from the booth site. No food or drink should be on the booth site display.
  • No smoking by adults/girls anywhere near the cookie booth.
  • Bling your booth! Include posters, cookie costumes, music.
  • Think about accepting credit cards and display a sign stating, “We accept credit cards!”
  • Consider the possibility that rest rooms may not be available for the duration of your cookie booth. In the event there are restrooms, girls should use the buddy system when visiting the restroom. All safety precautions to prevent the spread of COVID-19 should be followed.
Security
  • Cookie booths should be attended by two adults and two girls. Additional girls and adults can be present to guide customers to the booth, up to a maximum of 6 people total.
    • Note: Girls do not need to be present at a cookie booth during our reboot. Booths can be attended by adults only during COVID-19.
  • For the well-being of the girls, only adults should be handling money or credit card transactions during COVID-19.
  • Use caution as booths may be set up in a parking lot.
    • Cookie booth locations can utilize additional girls/adults to guide traffic to the booth location. As an example, girls can hold posters at a street corner to advertise their cookie booth (an adult must also be present and think safety.)
  • Girls should stay close to their booth with no running around.
  • Take away all garbage and cookie cases when you leave your site. Remember, Girl Scouts always leave a place cleaner than they found it!
  • If confronted by an angry or upset individual, do not engage in debate. Refer the individual to the product program team at 855-ILOVEGS, ext. 6722 or productprogram@girlscoutsgcnwi.org. If you feel threatened, call 911.
  • Remember, we are all responsible for the reputation of Girl Scouts of Greater Chicago and Northwest Indiana. Protect that reputation and our relationships with the businesses that support us with booth site opportunities by treating people and places with respect and following all safety protocols.


Securing a Booth

You have two options to participate in the cookie booth reboot.

  1. Secure and host your own booth site from now through August 31, 2020
  2. Participate in a GCNWI "Last Chance" booth site during the reboot (July 14-25)
How to Secure Your Own Booth Site

You are welcome to sell your Girl Scout cookie inventory and/or secure your own booth site until August 31, 2020. The cookies have a sell-by date of September 1, 2020, so you cannot sell past that date.

If you plan to set up your own cookie booth… think “out of the box” during COVID-19.  Where are people who are going out actually going? To grocery stores, car washes, where else? Try to find a site that is well populated.

Please email CJ directly at cjones@girlscoutsgcnwi.org if you need a Certificate of Insurance (COI) for any booth site, and if you want to add your booth to GSUSA's Cookie Finder, which will drive traffic to your booth once word gets out!

How to Participate in a GCNWI Last Chance Booth Site

We have secured several well-trafficked, outdoor booth locations across the council. The booths will primarily take place on Saturday, July 25.

If you and your troop would like one of these locations, please email CJ before July 10. Details about completing the sign-up process will be sent on July 15.

These booths are first come, first served. At each of these locations adults will handle all transactions, and girls (if present) can wave signs to attract more people to their booth. All updated Booth Site Guidelines must be followed. 

CloverGo Credit Card Reader

For troops accepting credit card payments using the Clover card reader, access will be available, and council will continue to pay the fees until September 1, 2020. Learn more about CloverGo.

Summer Camp Revamp banner

Limited Time Offer!

Get a Free Week of Summer Camp Revamp through Goal Getters!

For every 30 packages sold in one Goal Getter transaction, you will earn registration for a free week of Summer Camp Revamp starting July 27 (up to 3 weeks total).

  • Sell 30 packages via Goal Getters = free MASTERING MYSTERY, July 27-31.
  • 60 packages = free MOVIE MAGIC, August 3-7
  • 90 packages = free GLOWING AND GROWING, August 10-14

Act now, because camp registrations are filling quickly! 

Cookie Curbside Pickup

Beginning on July 13, seven cookie cupboard locations will be open limited days from 10 a.m. to 2 p.m. (see schedule and location details below) for curbside pickup.

The deadline for placing orders is 9 a.m. the day of the curbside pickup.

The buildings will not be open for visitors, but your Product Program Team will be there curbside for you to:

  • pick up a booth or drive-through order
  • swap out cookies you have for other varieties
  • make a cookie payment
  • place a Goal-Getter (GG) order (learn more about a special offer below)
  • or to simply wave and send virtual hugs! We miss YOU!

Fill out the Cookie Program Reboot form for any of the above actions, and to schedule a day and time at the location of your choice.

Location Pickup Dates 10 a.m. to 2 p.m.
Lisle U-Stor-It
2100 Ogden Ave, 2100 Ogden Ave Lisle, IL 60532

Monday, July 13
Wednesday, July 15
Friday, July 17
Tuesday, July 21
Thursday, July 23

Homewood Gathering Place 
1005 175th Street, Homewood, IL 60430
Monday, July 13
Wednesday, July 15
Friday, July 17
Tuesday, July 21
Thursday, July 23
Chicago Halls (Pershing Location)
1919 West Pershing Road, Chicago, IL 60609
Monday, July 13
Wednesday, July 15
Friday, July 17
Chicago Halls (Knox Location)
3001 North Knox, Chicago, IL 60641
Tuesday, July 21
Thursday, July 23
Vernon Hills Gathering Place 
650 N Lakeview Parkway, Vernon Hills, IL 60061
Tuesday, July 14
Thursday, July 16
Monday, July 20
Wednesday, July 22
Friday, July 24
Joliet Gathering Place
1551 Spencer Road, Joliet, IL 60433
Tuesday, July 14
Thursday, July 16
Monday, July 20
Wednesday, July 22
Friday, July 24
Merrillville Gathering Place
8699 Broadway, Merrillville, IN 46410
Tuesday, July 14
Thursday, July 16
Monday, July 20
Wednesday, July 22
Friday, July 24

If all slots are filled on the day of your choice, please reach out to CJ to see if you can work something out. CJ can be reached at 312-465-3056.


Thank you for hanging in there with us during these unprecedented times. Together you have helped make this year’s Cookie Program a success!

Please contact the Product Program Team at 855- ILOVEGS (456-8347) ext. 6722 with any questions.


Additional Resources

ACH
Clover Go Resources (Credit Card Processor)
Basic CMYK

For Troop Cookie Managers and Troop Leaders

Clover is First Data’s cloud-based mobile payment platform. Customers will love the ease of being able to pay for their cookie order with a credit card and troops will benefit by offering their customers a cashless option.

Watch the Clover onboarding webinars through the links below, and download the slides for reference [PDF].

Have questions? Find your answers in the Clover Go FAQ [PDF]

cover_clover-go-training_troop-cookie-admins_2020

Both webinar sessions are slightly different due to the excellent questions asked by attendees, so you may want to check them both out.

You must complete the Onboarding Training session before proceeding to Clover Registration.

Clover Registration »

Cookie Reward Order Form

Facts about What We Stand For:
During Girl Scout Cookie season, our most visible time of year, people sometimes perpetuate rumors or false information about what Girl Scouting stands for as an organization in order to secure media coverage of their own platform issues or because they simply do not know the facts.

To ensure our members and their families can confirm that Girl Scouting does NOT have a relationship with Planned Parenthood and does NOT take a position on abortion or birth control, we are providing you with a fact sheet that explains this in writing. We encourage adults who are supporting girls during the cookie program to print out this fact sheet and carry it with them in order to provide accurate, factual information about our position on several divisive social issues.